(Cost Saving Strategies, Hints and Tips)

Recently a well-known client of mine contacted me to tell me they were going to a publishers conference in NY. They were responsible for moderating a discussion that revolved around cutting manufacturing and production costs while DOING MORE with LESS...(isn't that the tune of the season!") To help them out I delivered a document they could take with them to remind their colleagues of some key printing areas where time spent truly equals money earned.

Although this is not a comprehensive list, below you will find an excerpt from the document I shared with the client (and now with you) to help get the most VALUE out of your printing dollars.

Design Phase

• Working with an experienced designer who is familiar with the printing process can substantially save you time and money. An experienced designer will know how to properly create your files (i.e. embed fonts, make sure linked artwork is linked, clear instructions, etc.) to save time in EPP thus saving you prepress dollars. Unfortunately, many publishers incur superfluous costs due to excessive EPP charges involved in poorly created artwork. So make sure your designer knows your printer’s file prep guidelines before sending your files.
Note: We live in a .pdf world and many EPP departments are setup to process .pdf’s more quickly than working with specific applications for your files. Processing “clean” and properly exported .pdf’s will translate into cost savings as well.
• Tell your designer what paper and stock you plan to print on. Paper is an organic material and reacts differently to ink densities and colors. As such, sharing the stock specifications with your designer will help him or her design your art in ways that will print more consistent with your original vision. I guarantee this will save you headaches and money down the road.

Paper and Stock

• Know what paper stock your printer has on their floor and readily available. Requesting stocks other than these will cost you time and will generally require the publisher to make a minimum purchase commitment (often 5000lbs or more) which may be too excessive for your project’s run length. Additionally, knowing that ordering special/vanity stocks may require more lead time, make sure you plan accordingly so you do not jeopardize your deadlines.
• Consider decreasing the weight of your paper stock. (i.e. 100lb. opaque to 80lb. opaque) Not only will you save on stock pricing, but you will save on freight as well.
• Know the signature count of your printer. Every printer is unique and will often print a certain signature count more efficiently than another printer, thereby saving you money. For example, Printer 1 might print in 16’s and 32’s, so if you have a 24 page book, it will likely cost more than an even 32 page book (even though less paper is being used).

Cover Finishes

• Know your cover finishes. Just as there are breaking points between digital and offset printing, there are also breaking points in cover finishes. A good thing to keep in mind is that Laminates are generally the most expensive, then UV’s and Varnishes. However, you may find specialty cover finishes like Acqueous coatings costing less at higher quantities than UV, therefore making your product stand out as well as keep more money in your pocket.

Prepress and EPP

• Consider using Black Inks and 1 PMS instead of using 2 PMS colors for your text. Keeping your PMS count down is a good rule of thumb in keeping your costs down.
• If you want to print text pages in full color, consider using 4 color equivalents (or 4c Process Inks) of your intended PMS colors. Specific PMS colors are often more costly and may cause delays in the proofing stage and production.
• Take advantage of printer provided Online Proofing tools. Although once regarded as inferior to the traditional "blueline" proof, many current Online Proofing solutions have highly sophisticated tools in which a designer can double check ink densities, upload changes and instantly approve pages without any charges.
Note: If you print a large volume of products, you will see SIGNIFICANT savings with not having to mail proofs back and forth.

Distribution and Freight

• Want to save on freight? Ask your printer if they have warehousing space and fulfillment/distribution services. Some printers often distribute products for their clients and are able to drop-ship directly to your accounts. This saves the publisher having to pay for freight twice: once, from the printer to the publisher’s warehouse and once again from the printers distributor to their retail accounts.

Digital Printing

• Go Digital. A lot of publishers may still be hesitant about utilizing digital presses for their work, but digital printing has quickly become a standard in the printing industry. In fact, black inks on a digital press often look much sharper than offset with far more consistency. Consider the numbers. 6 years ago there was very little digital (meaning digitally printed) book volume. Today, those same printers are printing millions of page impressions per month. As the offset world continues to see a decline the digital printing market is continuing to rise at a sharp increase.
• Confused on how digital printing can help with your bottom line? Digital printing makes sense when you can accurately forecast your sales. For example, if you know you will sell through 1800 books in the next 9 months, consider printing 3 runs of 600 digitally. Not only will the publisher be seeing increased savings in not having to pay for offset plate making, but they will also find significant savings in relation to their warehousing/inventory dollars.
• Additionally, when publishers order in shorter more frequent quantities, they will less likely have to pay for destruction and remaindering thus keeping their dollars down while providing more accurate sales data for their sales cycles. More accurate sales forecasting means more liquidity for their publisher. This excess cash flow then can be used in other areas of the organization or to re-release back catalog in short quantities (which has quickly become the trend for many publishers).

Other Ways to Save

• To more accurately project your printing costs, work with well-established printers. Vicks, located in NY, is one I highly recommend as they have been said to, "Have more integrity in their word than most people have in their signatures." They have been printing for over 90 years and continue to base their business model on their clients' needs. For other printers it is imperative to MATCH their quotes with their invoices. Unfortunately, in today's world, many printers will offer “below cost/bankrupt” pricing to get you in their door. However, when the actual invoice arrives you may see additional “AA” charges that you didn’t commit to and other administrative costs making the actual invoice reflect a much HIGHER figure than the original estimate.
• Be careful of where you send your projects to be printed. If a price looks too good to be true just remember, "You get what you pay for." This statement is especially true with printing.

Above all, don’t be afraid to ask your printer for cost-effective suggestions. Printers see a lot of different products from many different publishers and if they are truly working for you…they will be happy to make recommendations that are more cost effective while still achieving your product’s marketability, quality and integrity.

If you have any further ideas on this topic, please feel free to leave a comment. Additionally, you can contact me at my website with any questions about the printing process and I will respond as quickly as I can.
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As the famous French writer and Nobel Prize winner, Anatole France once said, "To accomplish great things, we must not only act, but also dream; not only plan, but also believe." Writing a book is by no means an easy task, but with your dedication and belief in your ideas, you can accomplish not only good things, but great things.

Believe it or not, some of your biggest obstacles in actually writing, or drafting, your book is yourself. You have probably heard the expression, "A relationship is only as strong as the weakest person in it." This can also be true with your creativity. Your book and ideas can take on their own identity and you enter into a relationship with your creativity. This "relationship" can have it's ups and downs and its important to identify this so that (1) you can learn to adjust to these times and (2) help ease your frustration levels along the way.

Julia Cameron, author of The Artists Way, is an expert on the foundations of creativity and explores some common beliefs about how we have been conditioned to allow ourselves the freedom to be creative. She states that many of the greatest artists are looked upon as having no self doubt. She goes deeper and says that we need to learn to move through self doubt, not avoid it. The Artists Way has a great way of explaining the concept of self doubt and provides excellent resources to improve your overall creative freedom. If you haven't read the book already, stop reading this blog post and go out and get it!

Another common frustration creative individuals experience is the weight of their vision. You probably have many great ideas but you may feel so overwhelmed with the weight of the process that you have a hard time getting started. This is very common and you should remind yourself that great things have never been accomplished overnight. There are a couple of ways to get around "writer's block." One way is to refuel your creative muscle. Julia Cameron calls this "taking yourself on an Artist Date." This will help refill your bucket of creativity and encourage you to be more productive. Another way is to schedule your writing time in your weekly calendar. You could schedule 15min in the morning or 1 hour, 3 times a week. It's up to you. The point is that if you plan your creative time, it is more likely you will stay focused, and you will feel more accomplished then if you just "wait" for your creativity to strike.

Lastly, be careful of getting into the habit of constantly editing your work before it needs to be edited. Many creative individuals are perfectionists and while perfectionism can assist your dedication, it can also inhibit your creative flow and keep you stuck in the process. Learn to resist the urge to "edit" your work at the beginning stages to allow your ideas to breath and capture the entire world around them. If you can turn off your "internal editor" at the beginning, you will begin to experience the freedom your creativity needs to better communicate your ideas later.

I hope this helps you during your creative process and remember, "In order to live an extraordinary life, one must be able to overcome extra-ordinary challenges." So when you find yourself getting stuck while writing your book, just say to yourself, "I'm just living to be extraordinary," and allow yourself the freedom to refill your creativity and pick up your pencil and start again.

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Goal setting is a powerful tool that, when used effectively, becomes an extraordinary way to increase your self confidence and help turn your ideas into reality. Setting realistic goals gives you a sense of accomplishment of which, in turn, motivates you to achieve more goals. Carelessly creating unrealistic goals is like saying, "My goal is to travel to the moon for dinner tonight." Although a beautiful thought, it may serve you well to set a goal to first, research which airline has flights departing to the moon. Tip: make sure you have an extra $25 to pay for your checked baggage!

Let's look at a few key things to get you started.

"Realistic" Goal Setting
It is good to be ambitious, but keep your goals realistic. Being realistic means to find a way to practically measure your progress. Think of something you would like to accomplish. Then apply a practical way or unit of measure to gauge your success. Ex: "Complete the Targeting Your Audience exercise by this Friday." Now you have an actual DAY to keep yourself accountable to. Including these practical elements are an effective way to not only see your progress but also lower your frustration levels along the way.

Learn to Love Revision
I know "change" might be a scary word, but in this context, changing or revising your goals can be an asset and work to your own advantage. Talk to any hit songwriter and they'll say, "You have to learn to love to rewrite." That is because when you initially start down the path of achieving a goal, you may find other things you may need to do before you can check it off. Additionally, if you think your goals are set in stone, they are not. Just because you wrote them down once doesn't mean you have to stick to your initial way of achieving them. Keep the long term goal in mind and don't worry about how you initially thought you would get there. Be patient with yourself and keep on revising until you hit your goal. Your sense of accomplishment will be well worth your time!

The next two things I will discuss are the hidden secrets behind creating powerful goals.

Accountability
Accountability simply means being willing to accept the responsibility for your actions. In regard to goal setting, you could tell a trusted friend about your goals and ask them to hold you accountable to accomplish them. They in turn could call or email you about how your progress is coming along. This does two things: (1) having a friend keep you accountable informs them of your idea/direction and demonstrates your commitment to them and (2) promotes the motivation within you to achieve more goals. There is a reason why health/fitness personal training is a multi-million dollar industry. People want to be held accountable to help keep themselves on target.

WRITE OUT YOUR GOALS
Did you get that...in all CAPITAL letters? If you don't get anything else from this posting, get this...WRITE DOWN YOUR GOALS. It may seem silly at first, but once you start seeing your progress you will soon realize the hidden gems within this exercise. Write down your goals anywhere, on a notepad, a napkin, a post-it note and...here's the second piece of this powerful technique...place it somewhere you will look everyday (preferably multiple times a day). Places you could post these notes are on your bathroom mirror, on the refrigerator door, on the dash of your car, or my favorite-type your goals into your computer's screensaver. By doing this, you will be subliminally saying to your brain "accomplish this task" and it will start directing your thoughts and your actions towards accomplishing your goals. This is a powerful technique and I guarantee you will see results.

Keep the goal setting process in mind throughout your entire project. Again, goals are not set in stone and if you should start out too ambitious, don't worry, learn to love to revise and adjust accordingly. Soon you will experience the joy of accomplishing your goals and you will have a created a strong foundation for your book to become a reality!

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While it may be a leap of faith for some, many companies have rapidly begun to realize the value digital printing can provide. Whether you need to personalize your individual printed pieces or find a way to save money on warehousing costs, digital printing can be a very attractive alternative to printing your job.

As the digital printing market continues to gain speed, Vicks is one printer that has made sure to maintain its edge by expanding its digital capabilities. Recently Vicks moved its digital print facilities to its headquarters. This increased many efficiencies and although the move required a mass effort by many in the plant (and I imagine sleepless nights for some) Vicks is delighted to report the transition was smooth and all units are up and running.

Along with the recent transition, Vicks brought another member into the family, a digital printer that is, called the Nuvera288. The Nuvera288 is the most impressive perfecting system on the market today and delivers exceptional offset-level image quality with the cost and time efficiencies associated with digital printing. Additionally, it can RIP multiple projects simultaneously, prints at a resolution of 4800 x 600 dpi and is coupled with an inline booklet maker and square-back spine master. Indeed, a true workhorse for the digital market.

How do all the improvements at Vicks potentially affect you? For starters, digital printing is an extraordinary asset when it comes to added savings and decreased production time. There is hardly a company that exists that wouldn’t benefit from its advantages. Below are a few ways you can capitalize on the added value digital printing can provide:

Digital printing is great for:

• Meeting tight deadlines – with once took days can now take hours.
• Personalizing projects - by supplying a database of unique information for each piece you can more effectively target your audience and customers.
• Short-runs – by printing smaller quantities more quickly and cost effectively without losing quality.
• Reducing storage space and inventory - by printing only what you need thus saving you rising warehousing costs.
• Re-releasing slower moving titles and back catalog - by printing small quantities you can print lower quantity runs and give your market exactly what they are asking for.
• Easy Updates – because of the digital file, it is extraordinarily easy to update digital jobs.
• Low waste and Minimal setup – no plates or film to process.

…and the best part about it is the quality. In fact, I know some people that have reported they can hardly tell a difference in color quality when they’ve compared their digital work to an offset job. Now that’s impressive!

The digital workflow that Vicks has implemented is guaranteed to offer you flexibility and quick turnaround while producing a cost effective way to print your short run projects. I would highly recommend this digital print house.

For more information about Vicks, follow the link below:

Vicks Lithograph and Printing Corporation

http://www.vicks.biz

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